Ergonomic Desk Assesment Checklist

What is an Ergonomic Desk Assessment?

An ergonomic desk assessment is a comprehensive evaluation of a workstation setup to ensure that it is optimised for the health, comfort, and productivity of the user. This assessment typically involves an ergonomic specialist reviewing various aspects of the desk setup, including the height and position of the chair, desk, monitor, keyboard, and mouse, as well as the overall posture and work habits of the employee. The goal is to identify and rectify any issues that could lead to discomfort, strain, or injury over time.

  1. Health and Well-being: Prolonged use of improperly configured workstations can lead to a range of musculoskeletal disorders, including back pain, neck strain, carpal tunnel syndrome, and eye strain. An ergonomic assessment helps to prevent these issues by ensuring that the workstation is set up in a way that promotes good posture and minimises stress on the body.
  2. Productivity: Employees who are comfortable and pain-free are more likely to be productive and focused. By addressing ergonomic issues, businesses can reduce the amount of time employees spend dealing with discomfort and increase overall efficiency.
  3. Cost Savings: Investing in ergonomic assessments can lead to significant cost savings in the long run. By preventing injuries and reducing absenteeism, businesses can avoid the expenses associated with medical treatments, workers' compensation claims, and lost productivity.
  4. Employee Satisfaction: Demonstrating a commitment to employee health and safety can improve morale and job satisfaction. When employees feel cared for, they are more likely to be engaged and loyal to the company.

Businesses have several options when it comes to implementing ergonomic desk assessments:

  1. In-House Ergonomic Specialists: Larger companies may choose to hire full-time ergonomic specialists who can regularly assess and adjust workstations as needed. This option provides immediate access to expertise and allows for ongoing monitoring and adjustments.
  2. External Consultants: Smaller companies or those without the resources for full-time specialists can hire external ergonomic consultants. These professionals can conduct periodic assessments and provide recommendations for improvements. This option allows businesses to access expert advice without the long-term commitment of a full-time hire.
  3. Online Ergonomic Assessment Tools: For businesses looking for a cost-effective solution, online ergonomic assessment tools and software can be used. These tools guide employees through a self-assessment process, providing recommendations based on their input. While not as comprehensive as in-person assessments, these tools can still offer valuable insights and quick fixes.
  4. Training and Education: Providing training and educational resources to employees can empower them to make ergonomic adjustments to their own workstations. Workshops, webinars, and printed materials can teach employees about proper posture, desk setup, and the importance of taking regular breaks.
  5. Ergonomic Equipment: Investing in ergonomic furniture and accessories, such as adjustable chairs, sit-stand desks, monitor arms, and ergonomic keyboards and mice, can make a significant difference. These items can be adjusted to suit individual needs and preferences, enhancing comfort and productivity.

By understanding the importance of ergonomic desk assessments and exploring the available options, businesses can create a healthier, more productive work environment that benefits both employees and the organisation as a whole.

10 point Workstation Assesment Checklist

An ergonomic workstation is essential for maintaining comfort, productivity, and overall well-being. Whether you work from home or in an office, regularly assessing your desk setup can help prevent discomfort and strain. Use this checklist to evaluate your workstation and make necessary adjustments.

Workstation Assessment Checklist

1. Chair and Seating:

  • Is your chair adjustable in height?
  • Are your feet flat on the floor or on a footrest?
  • Is your lower back supported by the chair’s lumbar support?
  • Are your thighs parallel to the ground?
  • Do you use any alternative sitting options, such as a stool or a sitting ball?
Leitz Ergo Cosy Active Sit Stand Stool 2 in1
Our recommendation

Leitz Ergo Cosy Active Sit Stand Stool 2 in1

  • 2 in 1 as you can adjust the height to a perfect sitting height similar to an office chair but also to a perfect standing support height
  • Tested and recommended by the German IGR Institute for Health and Ergonomics, according to DIN 26800 EN ISO 15537 - also TÜV and GS certified
  • Rounded base encourages you to rock and swivel to strengthen your back
  • Easy to adjust the height between 46 -79 cm with red release buttons for safety

2. Desk and Work Surface:

  • Is your desk at a comfortable height (approximately elbow height)?
  • Is there enough space for your legs under the desk?
  • Is your work surface clutter-free?
  • Are frequently used items within easy reach?

3. Active Working:

  • Are you changing your sitting position on a regular basis?
  • Does your desk setup support standing up while working?
  • Are you able to move on a regular basis during work?
Leitz Ergo Small Electric Sit Standing Desk with Stand-Up Reminder
Our recommendation

Leitz Ergo Small Electric Sit Standing Desk with Stand-Up Reminder

  • Electric height adjustment from 65 – 130 cm to suit all sizes and requirements
  • Smooth motor with a quiet <25db, over heating protection and anti-collision function
  • 80 x 60 x 2.5cm desktop with a maximum 80kg load to hold a monitor and a laptop with stand, keyboard, mouse and wrist rest
  • Easy to use control pad with child lock, 5V USB-C & USB A ports and a screen to display height
  • Includes a cable tray that can be fixed underneath the desk to hold a power socket

4. Monitor Placement:

  • Is your monitor at eye level?
  • Is the top of the monitor screen at or just below eye level?
  • Is the monitor directly in front of you?
  • Are you using an external keyboard and mouse to avoid reaching?
Leitz Ergo Space Saving Dual Monitor & Laptop Arm
Our recommendation

Leitz Ergo Space Saving Dual Monitor & Laptop Arm

  • Ergonomic dual monitor and laptop arm that can improve posture, eye alignment and neck and shoulder comfort when the height of the monitor and laptop are adjusted correctly
  • Space saving design allows it to be mounted in small spaces while still providing maximum depth of field and optimal visual ergonomics
  • Monitor and laptop can be adjusted completely independently of each other
  • Spring-assisted dual arms to easily adjust the height of the monitor (185mm-435mm) or laptop

5. Keyboard and Mouse:

  • Is your keyboard at a comfortable height (approximately elbow height)?
  • Are your wrists straight when typing?
  • Is your mouse close to the keyboard?
  • Do you use keyboard shortcuts to minimize mouse usage?

6. Laptop Use (if applicable):

  • Do you use a laptop stand or external monitor to raise the screen?
  • Are you using an external keyboard and mouse with your laptop?
  • Do you take breaks from using the laptop keyboard?
Leitz Ergo Aluminium Ultra-Flat Adjustable Laptop Stand
Our recommendation

Leitz Ergo Aluminium Ultra-Flat Adjustable Laptop Stand

  • Strong and durable ergonomically designed aluminium laptop stand to maximise comfort at your workspace or on the go
  • Ultra flat with SlimLift Design (SLD) making the adjustable laptop riser easy to use in any space at home, in the office or on the move
  • Quick and easy to adjust and create the perfect viewing angle by selecting one of the 5 different height settings
  • Lightweight and ultra thin design (6 mm) to fit easily in a bag for mobile working or storage

7. Lighting and Glare:

  • Is your workspace well-lit?
  • Are there any glare or reflections on your screen?
  • Adjust blinds or curtains to minimize glare.

8. Posture:

  • Sit back in your chair with your back straight.
  • Sit with yor feet flat on the floor or on a footrest with knees at approximately 100 degrees

 

9. Breaks

  • Take short breaks every 30 minutes to stretch and move.
  • Consider using a timer or app to remind you to take breaks.

10. Accessories:

  • Consider using a document holder to avoid neck strain.
  • Use a headset or speakerphone for phone calls.
  • Use an anti-fatigue mat if you stand at your desk.

Regularly assessing your workstation and making adjustments based on this checklist can significantly improve your comfort and productivity. Remember that small changes can make a big difference in your overall well-being.

Standing Desks & Converters

Standing Desks & Converters

Whether you're aiming for a healthier work routine or seeking an ergonomic solution to avoid pains, our space-saving standing desks and standing desk converters are designed to elevate your workspace to new heights.

Standing Desks
Office stools: Perfect for sitting and standing

Office stools: Perfect for sitting and standing

Add a comfortable and supporting seating experience to your standing desk with our office stools. Available as standing, seating or fully adjustable option.

Office Stools
Monitor Arms: Improve your posture

Monitor Arms: Improve your posture

Our Ergonomic Monitor Arms can improve posture, eye alignment and neck and shoulder comfort when the height of the monitors is adjusted correctly.

Monitor Arms